Already Reserved a program Date and Ready to get your Students Outside?
Here are the next steps:
At this point you have already received a short confirmation via email that your program is arranged. Please double check the date and facility to ensure all of the information is correct. Our full confirmation packet including confirmation letter, teacher information packet, and parent information packet will arrive as an email attachment about 4 months prior to your program date. This will contain information about program logistics and your responsibilities as a program organizer. Awaiting this email is the simplest way to ensure you get the right information for your specific program. However, below you will find the same information, forms, and clothing lists as well as payment details. If you are not sure which forms you should use, feel free to contact us.
As your program approaches – about 2 months away – one of our program coordinators will contact you to begin work on the curriculum details and logistics of your program. Thanks so much, we greatly look forward to working with your students.
A Few Key Policies for You to Know
Payment in full is required by 30 days out from your program start date. Please make checks payable to A Mountain Classroom, AMC.
Program Cancellation Policy: For Sunday (except holiday Sundays) to Thursday program nights, the final date for reservation changes is fourteen days prior to your arrival date. The number that is reserved at that point will be the number for which full payment is expected, regardless of actual attendance. If we have not received payment 30 days prior to your program, we may cancel your reservation to make space available for others. For Friday and Saturday program nights, the final date for reservation changes is 30 days prior to your arrival date. Refunds are not given closer to the program date than 30 days.
Forms and Student Paperwork: We ask that copies of the students’ and participating adults’ medical forms, the pre-trip questionnaire, rooming charts, and group lists are emailed 10-14 days in advance of your program. Contact us if you cannot email this information to arrange another method.
Teacher and Student Forms and Paperwork
Trip Organizers Timeline: Please use this trip organizer task deadline sheet to guide you in trip preparation and communications with AMC staff.
Trip Organizers Guide: Please use this trip organizer guide for additional background and logistics information about A Mountain Classroom. Thanks!
Pre-Trip Questionnaire: Please use this questionnaire as a guide for choosing the appropriate program for your students.
Questions? Our A Mountain Classroom Coordinators are always happy to answer questions via phone (603-466-2721) or email.
Forms: All participants (including adult chaperones) need to complete the A Mountain Classroom Medical Form (Spanish version) and the Acknowledgement of Risk and Indemnification Form – both are two pages. We would like you to use the photo release form, but it is optional.
Thanks again for your interest in our program and in getting students outdoors! Please contact us at any time with questions about curriculum programming, logistics, or for any significant change in participant count.